Many organizations pay enterprise-level SaaS licensing costs while using only 20-40% of each platform. This usually happens after years of “just add another tool” decisions. The result is software sprawl and rising annual renewals.
The Common Pattern
- One tool for CRM, another for projects, another for documents, another for reporting
- Teams manually bridge systems with spreadsheets and exports
- Leadership has no clean view of real platform utilization
- Renewals continue because migration risk feels too high
Targeted Custom Software as a Cost Control Layer
You do not need to replace every SaaS platform. In most cases, the highest-leverage move is building targeted custom workflows that eliminate your most expensive overlap and dependency points.
Where to Start
- Identify the 2 workflows that touch the most paid platforms
- Measure direct license cost tied to those workflows
- Measure labor cost from manual handoffs and reconciliation
- Build a focused internal application for those transactions
- Downgrade or consolidate licenses after stabilization
Expected Outcomes
- Reduced annual licensing expense
- Lower implementation overhead from less platform complexity
- Faster onboarding for new employees
- Better data consistency and reporting confidence
Need a cost reduction blueprint? Start with our custom software service or request an architecture review.